Human Resource Specialist

People & Culture - Malaysia

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Your profile / requirements

• Bachelor's degree in human resources, Business Administration, Psychology, or related discipline. 
• 1–2 years of experience in HR operations, recruitment, or administrative roles (internship or entry-level experience accepted). 
• Strong knowledge of HR processes, documentation, and data management practices. 
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint) and familiarity with HRIS or ATS systems. 
• Excellent attention to detail, accuracy, and organisational skills. 
• Understanding of confidentiality, data protection, and compliance standards. 
• Strong interpersonal and communication skills across diverse, multicultural teams. 
• Proactive, reliable, and service-oriented attitude with a willingness to learn and grow in a global HR environment. 

Tasks and responsibilities

• Execute HR administrative processes across the employee lifecycle, including onboarding, employment changes, and offboarding. 
• Prepare HR documentation such as employment contracts, amendments, and certificates in line with compliance standards. 
• Maintain and update employee data in HR systems, ensuring accuracy and audit readiness. 
• Support recruitment activities including sourcing, pre-screening, interview coordination, and candidate communication. 
• Ensure HR data integrity and assist in preparing reports, KPIs, and dashboards for leadership and internal reviews. 
• Collaborate with HR Business Partners, Recruiters, and Local HR Managers to ensure seamless coordination across functions. 
• Support compliance and internal audit requirements aligned with global policies and local labour laws. 
• Contribute to process improvements, standardisation, and digitalisation of HR operations and templates. 
• Act as a contact point for employees and line managers regarding predefined HR administrative matters. 
• Participate in cross-functional HR initiatives and continuously enhance knowledge of global HR processes. 

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