Project Health Check – A Project Audit How to get your project back on course!
The aim of the project is to harmonize the IT platforms and services across all locations. The biggest challenge is that every branch not only has its own IT set-up, but also that there is a different level of expertise among the IT managers.
That is why we were brought in as experts with a neutral external view.
Our task: to use a methodical pragmatic approach at a fixed price to analyze the project weaknesses in a targeted manner and to derive corresponding measures from this to get the project back on the path to success. For this purpose, we developed a tool kit that has already been proven over the years: the Project Health Check.
The Project Health Check is a standardized procedure that is based on PMI® and IPMA® frameworks as well as the best practices from our wealth of experience from around 2,500 successfully implemented projects. Our procedure model has clearly defined expenses and provides quick results. The implementation of measures can be started immediately based on our final report with recommendations.
In four steps, we systematically retrieve critical success criteria for projects, always with a view to the specific circumstances of the life sciences industry and its regulatory requirements. We always bring the “human factor” into the equation, because we know that soft skills, such as the ability to work in a team and the mutual understanding of IT and business, influence the success of the project considerably. We base our final evaluation on a maturity model with a score from 0 to 5, which you can use to measure the success of the measures.
In our final report, we therefore recommend building a common understanding for the harmonized IT landscape and project procedure and put together corresponding steps that are specifically tailored to our customer’s initial situation, within one to three weeks as needed.
Graphic: ARCONDIS Project Health Check procedure model
Through our interviews, we were able to trace the cause back to the poorly defined project management processes. Our customer had no clear guidelines for documenting projects, which resulted in a prevailing uncertainty among those involved with respect to their responsibilities. This made the transfer of knowledge and expertise between different locations difficult.
We identified other gaps in our interviews, including:
- Low project and change management expertise among those involved in the projects
- Good internal communication within the individual project teams, but insufficient communication across the different branches
- A lack of resources
The insufficient communication and lack of expertise not only resulted in a lack of commitment to the harmonizing of the IT structure, in particular on the business side, but also resulted in a different understanding at different locations and therefore generally in an unstructured project procedure.
In our final report, we therefore recommend building a common understanding for the harmonized IT landscape and project procedure and put together corresponding steps that are specifically tailored to our customer’s initial situation.
Graphic: Strengths (green) and weaknesses (red) of the project in the maturity model (0 = lowest, 5 = highest level of maturity) – Final report of the ARCONDIS Project Health Check